Monday, June 05, 2006

Use Google GMail as a To Do List

Tired of using paper To Do Lists? Want to see your To Do List or Task List from any computer? Just thought of something and want to add it to your To Do List right away?

This hack will let you use Google GMail as a virtual To Do List. You will be able to see your To Do List, and even add new items to your To Do List, from any computer with Internet access, or even from your cell phone.

Steps To Complete (Overview):
1. Create a GMail Account
2. Create a Label Named "To Do"
3. Create a Filter for "...+todo@gmail.com"
4. Create a Phone Book Entry on your Cell Phone (Optional - for adding tasks from your cell phone)
5. View Your To Do List on your Cell Phone (Optional)

Steps To Complete

1. Create a GMail Account

Sign up for an email account with Google GMail. To do this, go to http://www.gmail.com/ and click "Sign up for Gmail using your mobile phone". Follow directions from there.

Hint: If at any time you have questions about using GMail, search their help. Google has a great help site.

2. Create a Label Named "To Do"

Once you've signed up for your GMail account and signed in, go to "Settings" and then "Labels". Create a new label called "To Do".

3. Create A Filter

Create a filter in your GMail account for emails sent to youraddress+todo@gmail.com. To do this, click on "Settings", and then "Filters". Click "Create a new filter". In the "To: " field, type in youraddress+todo@gmail.com, e.g. myname+todo@gmail.com. Click "Next Step >>", check the checkboxes for "Skip the Inbox" and "Apply the label", and select "To Do" as the label. Click "Create Filter".

That's all you need to get started. Try it out by sending an email to your new email address in the form youraddress+todo@gmail.com. When the email arrives at GMail, it will automatically have the "To Do" filter applied to it, and you will see it in the "To Do" label on the left side of your GMail screen.

Hint: You should probably put a brief description in the subject of the email, as this is what you will see when you click on the "To Do" label. You can put the details in the email message body. You'll only see the details when you click on that particular email message.

4. Create a Phone Book Entry on your Cell Phone (Optional - for adding tasks from your cell phone)

Don't have access to a computer at the moment? To add an item to your GMail To Do List from your cell phone, send a text message to youremailaddress+todo@gmail.com. Type in the message. Send the message. That's it.

Hint: To save time, create a phone book entry on your cell phone (if available) for youraddress+todo@gmail.com. You will be able to select this recipient a lot more quickly than typing in youraddress+todo@gmail.com.

Hint: Sending a text message will cause the To Do List item to show up as "No Subject: this is the to do list detail..." in the message list. This is because SMS messenging doesn't use a subject and body. It just uses a text body. To get a subject to appear, you can send an email from your GMail account, and include a subject and body. To send an email using GMail from your cell phone, go to http://m.gmail.com/ on your cell phone.

Hint: To log into your GMail account more quickly on your cell phone, create a shortcut on your cell phone for http://m.gmail.com/. Call your cell phone company for help, or search your cell phone manual for how to do this.

5. View Your To Do List on your Cell Phone (Optional)
Want to view your to do list on your cell phone? Log into your Google GMail account by going to http://m.gmail.com/. Go to the bottom where it says "more views", follow that link, check the "To Do" label on the next screen, scroll to the end and click Save. When you log into your GMail account on your cell phone, you will now be able to scroll down to the bottom and follow the link for the label "To Do". This will show you your To Do List.

Hint: To save time, create a shortcut on your cell phone for your "To Do" label. To do this, log into your GMail account on your cell phone and click on your "To Do" label. This will bring up your To Do List. Now make a shortcut to this page. Ask your cell phone company how to do this, or see your cell phone manual.

I hope this has been useful to you. If you think someone you know will find this useful, email this article to them by clicking on the envelope icon below.

If you have any suggestions, comments or questions, please click on the "Comments" link at the bottom of this article and leave a message.

Thank your for your time.

Seth

1 Comments:

Anonymous Judy said...

This looks cool - I'll try to set it up!

8:04 PM  

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